Our office is where we spend the better part of our days. Eight or nine hours a day, five to six days a week are spent sitting in an office chair staring at a computer screen. The things we surround ourselves with can have an impact on our mood and general outlook. A cluttered but boring office can be chaotic, but a clean, well-organized work space can bring us into a happier head space One can make us want to scream and run out of the space, and the other makes it a delight to sit down and begin working in a creative way.
The first step to a more organized, efficient office is a clean office. Every few weeks, take the time to remove everything and wash down the desk’s surface. Before putting the computer, phone and files back, wipe them down thoroughly. Dirt and dust can accumulate in hidden spaces on the desk’s surface. Drawers should be cleaned out. Consider vacuuming and dusting behind the desk too. Even the chair material can be brushed or vacuumed to remove dust or allergens that can accumulate.
Papers, notebooks and files should be neatly stored in drawers or file cabinets unless in use. If they are being used, they should still be stacked in an organized way. Papers strewn about are more likely to fall to the floor or get lost behind the desk. Nothing can get us scrambling and panicked like an important file that gets lost. It’s hard to be productive in a chaotic environment too.
The modern office is full of technology and with technology comes wires. Unless the newest technology is wireless, there are clumps of wires cluttering the office. Wires connect the computer, monitor, mouse and keyboard. There are wires for calculators, modems and routers. All these wires can equal a tangled mess behind the desk and wires that trail across the surface. Ties can be used to keep the wires organized. There are special ties that can be purchased for wrangling disorderly wires.
Once the desk and surrounding areas are dust-free, it’s time to think about personal touches that reflect personality and a sense of fun. A mouse-pad that reflects personal interests or hobbies can be a fantastic way to make us smile throughout the day. If we are a lover of golf, we can use a mouse pad shaped like a golf ball. A love of Sponge-bob could be reflected in a pineapple pen holder. A pen holder in a bright color can be purchased to match the mouse pad to create a splash of color in an otherwise dull office space. These items are essential in an organized office space and let the personality of the occupant shine through.
While it’s valuable to have a productive work environment, there is no reason that decorations and personal touches should not be added, or to worry that it will distract from the job at hand. Aside from essentials like pen holders and mouse pads the space can be decorated with framed photos of family and friends. It reminds us that not everything has to be about work and helps us reflect on why we are working in the first place. Another addition to the office space might include a lamp, plant or calendar. This gives the office space a feel of comfort and reflects personal style. A vending machine can add personal style to an office and has the added function of bringing nutritious snacks to fuel a productive work environment.