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This article is provided for general information and can’t be relied upon without legal/professional advice where required.
When you run your own business, you may not always need an office in which to greet customers. With advancements in technology, an increasing number of individuals conduct their transactions online, meaning they may never actually need a physical meeting. Or if the business in question provides a service, all meetings may be carried out on the customer’s premises.
Whatever the circumstances of the company, not all businesses have a need for commercial premises and keeping one simply for appearances is not an economically viable option for most. This leaves the alternative of broadcasting your home address, an idea which may not be the most desirable or indeed practical in many cases.
However, there is another possible solution: setting up a registered office in another location by using the services offered by a professional corporate secretarial solutions firm.
If this isn’t something you have considered before, here’s the rundown about how it works and what you would need to do to set one up.
How it works
Every limited company requires a registered address but even in cases where there are other premises being used for commercial purposes; the registered address is not always the same location as where the main trading takes place.
A registered address is also known as the legal address, and is the place which will be listed in Companies House and also used by HMRC for all communication.
There are companies who offer the use of their own premises as a registered address which not only provides a professional location – often city centre – but also ensures that the individual is able to keep their own personal details private.
Any customer visiting the registered address will find a plaque with your company’s name and logo clearly displayed in the lobby and they will be able to leave correspondence should they wish to do so. Any letters or mail received at this address can either be forwarded or you can go and collect it as and when convenient.
There is no legal requirement for you to conduct any of your business at these premises; registered addresses frequently are used for administration purposes only.
If you are considering using a registered address service, it’s worth considering the benefits if you are wondering whether it is a worthwhile idea.
If you work from home, or use your own house as a base, the chances are that at present your business post will be delivered there too. Sifting through the mail every day to spot your gas bill or other important domestic correspondence can be inconvenient and time-consuming but if you don’t have separate trading premises this may well be your only option unless you set up a registered address.
Whilst the majority of your customers will undoubtedly be satisfied with your work, if you do encounter a problem with any individual, it isn’t necessarily a good idea for them to have access to your home address. And even if there isn’t an issue, being forced to release your personal details means you could end up with customers knocking on your door any time, night or day.
In addition, if you are looking to build on your reputation and secure more business and contracts, holding a prestigious address as a registered office can really enhance your image. You can use the registered address on business cards and letterheads, helping to create an impression of a professional and successful enterprise.
How to set-up a registered address
Setting up a registered address using the services provided by a professional company is surprisingly easy, http://www.elementalcosec.com/ are a good example.
The most important thing is to ensure you select a company which provides a cost-effective service which is fully inclusive and helps to carve your reputation as a top quality business. Check carefully what is offered for the price and whether there will be any separate costs for forwarding your mail. Not all packages include the right to use the address on correspondence or in contracts so again this is worth asking about before signing on the dotted line.
Once the address is set up, it shouldn’t impact on your trading in any way, other than to arrange the collection or forwarding of your mail. You will need to provide the company with your trading name and logo so it can be displayed at the location. You should also set aside some time to update your letterheads, business cards and email correspondence to reflect your new address.
Regardless of the size of your company, you will undoubtedly want to appear to be professional, polished and proficient and holding a registered office in a plush location can help to create a real veneer of respectability. Protecting your own privacy as well as the practical benefits of having your mail sorted separately mean that there really is only one question about setting up a registered office: how soon will you do it?
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